Resume template word& pdf


A resume and a Cover letter to write a curriculum vitae is a challenge for everyone at first. It is true that most people learn how to create a resume while they are still in school. But this was certainly a while ago now and the requirements have changed. How to create it professionally nowadays, we show you in the following with many examples.

What is a resume?

A curriculum vitae is, in other words, information about the course of your life so far. It is an integral part of your application for a job, which is why it should also be absolutely error-free. Accordingly, a professional Resume correction advisable.

The focus is on your educational and professional career – with everything that goes with it. Therefore, school internships, student jobs, stays abroad, special achievements or awards also have a place in it. Favorite movies, past relationships, or future vacation destinations do not belong in it. As a rule, one should fill one to two Din A4 pages. You should also include a passport photo of yourself (cf. Schmich 2013, S. 60f.). By the way, this is also true for Applying for an internship .

Tabular resume

The tabular CV is the norm in Germany as well as in many other countries around the world (For more information on international applications, visit the website of Freie Universitat Berlin).

As the name already says, it is built up in the form of a table with two columns. Because clarity is key in a contemporary application. This means that the interviewer should be able to read out the most important information in one or two minutes.

The tabular form can be easily created in Microsoft Word or other writing programs. The lines of the table should be hidden and the distances to the margins as well as between the lines should be consistent. There are many ready-made templates on the Internet. These can serve you as an orientation; however, you should not adopt them 1:1 (you can find more information about the design on the website of the University of Mainz ). For example, you can design a simple tabular resume:

Tabular resume

Fig. 1: Simple tabular resume, source: Mentorium presentation

Chronological resume

Even if the tabular form is expected, you still have some leeway in the design. However, pay attention to a careful Formatting, especially also at the Cover page of an application . In a resume you can, for example, determine the order of your career. There are two ways to create it: It can be either chronological or antichronological in structure.

Chronological means that you start with the list of your elementary school and end with your last or most recent education. current job ends. Basically you list all (educational) stations in ascending chronological order. You should use this form if your resume is still quite short and clear. For example, if you have just graduated from university.

The antichronological resume starts again with your current job and ends with the first station of your educational career. This descending form is used more by applicants who already have a lot of stations to show. It’s a clear advantage if recruiters can see your current position at first glance. Because nowadays they have less and less time to look through applications (cf. The 2019 job application experts, S.4). Below is an example of an antichronological resume:

Antichronological resume

Since both forms have their advantages and disadvantages, here is a summary of the most important points:

Table 1: Chronological and antichronological resume

+ Better for career starters whose CVs are still manageable

+ the interviewer sees "the most important" (i.e. the current position) at first glance

Resume: Content, structure& Structure

A tabular resume is always divided into several blocks, which are also marked by subheadings. The first block always contains your personal data. On the left there are the specifications such as name, address, birthday, etc. and on the right you insert your data accordingly.

Next comes a block about your educational and professional career. The order here can be determined by yourself as described above. It is important that the left column contains the months and years and the right column contains the schools, universities or companies where you have been. Internships and side jobs also belong in this part.

After that, you can mention your knowledge and skills in different areas, for example, computer software or languages. And finally, you can also mention voluntary activities, club memberships or hobbies in your resume. You can head this block, for example, with "Commitment and interests" (cf. Duden Guide 2016, p. 260ff.).

Some information, like the one about yourself, is mandatory. Others, however, may not apply to you at all and you can leave them out. On the website of the University of Rostock you can find a list of possible components of a CV.

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Tailor the resume to the position?

In principle, you can create a resume once and use it again and again for applications. Because the bottom line is that most of the information remains the same. So why go to the trouble of writing a different one for each application??


Personnel managers notice when they receive an application that is not individually tailored to the company and the position. The more general and superficial a resume is, the better it will fit any job posting. But if it is tailored to the position, you show that it is not just one of many. This signals genuine interest and determination right from the start.

But how can you customize something as static as a resume?? The details are crucial. For example, you can color the heading – why not in the color of the company logo?? Or why not mention the position you are applying for – with a question mark behind it??

On the website of the Frankfurt University you can find some creative examples, like this one:

Writing a creative resume

Fig. 3: Create a creative curriculum vitae, Source: University of Frankfurt

Language skills in the resume

In today’s multicultural and international working world, language skills are very important. With this you will always be Career fair confront. However, you can vary the status of language skills when writing. Jobs that do not require specific language skills do not need to be emphasized. However, if a certain level of language is explicitly required, it should be given the appropriate space. Then it is not enough to simply state that you have mastered this language. Accurate grading and certificates are necessary to prove it.

Certain terms have been established to facilitate the classification of these elements. These therefore range from "basic knowledge" to "native language level" and are also concisely divided into categories from A1 to C2. A very detailed You can find an overview of this on the website of the Technical University Freiberg. In the course of a Online application or in a Application video you are also encouraged to make reference to your language skills.

Gaps in the resume

A gap in the curriculum vitae is a longer period of time during which you have neither worked nor attended an educational institution. This is not a drama, but absolutely human. Nevertheless, you should be prepared for questions from recruiters and present the gaps as inconspicuously and positively as possible. The most common reasons for gaps are: job search, unemployment, illness, family planning or time off (cf. Reulein 2014, S. 36). In addition, it is not exactly easy, Job and learning to be reconciled with each other.

Who does not find a job directly after the study, does not have to explain this nowadays however any longer. Most recruiters are aware that sometimes it just takes time to get started in the workforce. In addition in the today’s time terms became generally accepted such as gap year already established. Not self-inflicted unemployment meets likewise usually on understanding, if one explains it scarcely. However, one should avoid the word "unemployed" and better fall back on "job-seeking" instead. The topics of illness and family planning (parental leave) are just as comprehensible – and as a rule, yes, also limited in time.

It looks somewhat more delicate with the topic time out. A clearly defined "sabbatical", in order to realize a dream, to travel or to build up self-employment, is now widely accepted. However, you should not give the other person to understand that you were just "too lazy" to work and in principle "frittered away" a year or longer.

The general rule is: all gaps should be mentioned in the resume. That is, either very specifically with "parental leave", "illness" or "job search". Or you use gap fillers like "professional orientation", "time out" or "self-study" (for example, having taught yourself HTML o.a.). However, these should then be explained in a personal interview. The only important thing is to convey that you have never been idle.

Are details such as hobbies& Interests still contemporary?

Yes, because hobbies give the applicant a personal touch and allow conclusions to be drawn about his or her character. Skydivers or cave divers, for example, tend to appear more risk-averse. Hobby cooks on the other hand sociable and creative. Computer players, on the other hand, are withdrawn. By volunteering as a choir director or soccer coach, you can score points in team play as well as responsibility (cf. in addition also Advice from the University of Hamburg).

When creating your resume, you should therefore be aware of the image you convey with your interests. It should therefore fit to the job and bring you additional advantages. However, you should not lie either! Because often you will be asked in the Telephone interview or Job interview asked about it. You should also make sure that your social networks do not reflect any content that could be your downfall. Because the phenomenon Social media in the application process is not only known since yesterday.

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