What is Microsoft Project? and it is an essential software? Which versions of Microsoft Project can be compared and how different they are? Microsoft Project is a Project management software developed and sold by Microsoft . Microsoft Project is designed to help project managers with development Plans, assign resources to tasks, track progress, manage budgets, and analyze workloads .
Everything that has to do with managing projects can be done with this application. Project is part of the Microsoft Office family, but has never been included in Office suites. It is available in two editions, Standard and Professional. If you manage projects on a large scale, there is a good chance that you know which project it is, but you know the differences in different versions of Microsoft Project
Microsoft Project Standard vs. Professional
There are two editions of Microsoft Project. Here are the differences:
With the standard version of Project you can manage Schedules and costs, tasks, business intelligence, and Reports in the same way as the Professional Edition.
It is ideal for small business users. Project Professional includes Skype for Business, Business Presence, Resource Management and the possibility to synchronize with Project Online& Project Server , and the ability to submit timesheets To track project and non-project time spent on payroll, billing and other business purposes. The choice you make in terms of Standard or Professional edition really depends on how big your business is and what you want to accomplish.
Which version of Microsoft Project should I use?
Depending on your needs, you get all the basic Project 2010 project management features However, in later versions of Project, there are many features that may be worth a little more money. Even today, Microsoft Project 2010 is pretty much doomed robust project management platform with many great features.
It can handle large projects for large organizations with a range of professional management components, but is also useful for managing small projects that a modest-sized nonprofit or for-profit organization might handle.
Using Microsoft Project 2010 is a great way for your project management team to benefit from the power of full-featured project management software. In summary, Project 2010 has all the standard project management features you need, including time and resource management.
Project Management 2013 offers many differences from 2010 in the project planning category, as well as a number of tools to streamline some processes. It includes a variety of new templates, countless tools to help you work smarter, and enhancements to virtually every feature you’ll find in Project 2010.
There are improved formulas and Filter options , new topics, and New Wizard to help you better set up new projects. Improved reporting capabilities are the main reason you’ll want to leave Project 2010 behind and at least upgrade to 2013.
Other features include new or improved functionality for using built-in templates to get a head start on your project. You can also organize your project by phase, deliverable, geography, or any method you choose. Outline format allows you to explain the information in more detail.
Project 2013 Characteristics:
- Use Built-in templates To get your project up and running quickly. Project templates are pre-built for a typical business project. With them, you can get started on almost any project with just a few clicks.
- Organize your project by phase, deliverable, geography, or habit. Use the outline format to gradually elaborate the information in more detail, depending on how detailed you want your plan to be.
- Determine costs based on your criteria. Time period, resource type, deliverable, cost type, or any other type you choose .
- Organize resources by type . Align your resources to avoid overall allocation. Determine the impact on the duration of a task based on changes in resources.
- Calculate costs and schedule based on user-defined input . Quickly calculate what-if scenarios to resolve resource conflicts, keep costs within your budget and meet a delivery deadline.
- Use views and reports Access a wealth of information. No need to manually report on total costs to meet last-minute requirements.
- manage complex algorithms tasks such as leveling resource allocations to resolve resource conflicts, filtering tasks by user-defined criteria, modeling what-if scenarios, and calculating the dollar value of work done to date. Get more information than ever before.
You can also determine costs using any method, organize resources by type, calculate costs and timing, view reports, and manage complex algorithms. Run tasks as leveling resource allocations to resolve resource conflicts, filter tasks by different criteria, create what-if scenarios, and calculate the dollar value of work done to date.
Project 2016 improves on all Project 2013 features and adds a number of new features that make Project 2016 a reasonable alternative to spending the money on Microsoft Project 2019 .
Is it worth the upgrade for Microsoft Project 2019?
However, if you’re the company that likes to stay on top of the latest software, Microsoft Project offers ways to take project management to another level. Microsoft Project 2019 brings a whole different dimension to project management. Understand task relationships with task path highlighting in Gantt charts, copy project Information from the project and add it in Office apps Use built-in reports to gain insights, communicate information to employees and customers, and deliver results quickly and easily.
There’s no better way to gain insight into your projects and understand how they are evolving. Launch is also improved so you can get started faster than ever and access more templates than ever before. This means you don’t have to waste time when you need to set up a project on the fly. You also get visual timelines that let you track a project better than ever before. See important information at a glance. All you need is Windows 10 to get started.
Other great features include:
- Ability to Link tasks using a drop-down menu . You don’t have to remember the ID of the task you want to link to. Selecting a cell in the Predecessor column and then the down arrow will display a list of all tasks in your project. The task hierarchy and order match your project exactly, so you can easily scroll to the right task and check the box next to it.
- There’s a Task summary name field now . We all know that when you have long task lists, it can be difficult to know which task is indented in the overall project plan. The Task Summary Name field is a read-only field that displays the summary task name of a task. Adding this field as a column in your task view will clarify the structure of your project. All you need to do to add this field is right-click on the title of a column (to the right of where you want to add the field), select Insert Column, and select Task View.
- Now you have Timeline bar labels and progress of the task . Communicating project progress is easier than ever with this feature. Timelines can now be labeled, and task progress is displayed for the tasks themselves. So you can easily view your plan and work in progress when you share a status.
- There are many accessibility improvements. In Project 2019, Microsoft has done everything it can to make it easier for Windows Narrator and other assistive technologies to read more Project elements. There are even advanced enhancements to contrast and keyboard support.
Each of the above features is new in Project 2019. These are just a few of the features that make Microsoft Project 2019 the right choice for any organization that wants the latest features. There are also enhanced security and cloud interactions that are critical in today’s business environment.
Can I get by with an earlier version of Microsoft Project?
The simple answer is yes. Each of the available Microsoft Project versions does what you need it for. Note that earlier versions of MS Project may not work well or at all if your company is running newer hardware and using cloud technology.
In addition, earlier versions of MS Project will be close to support expiration dates within a few years. Here’s what to consider when deciding whether to use an earlier version of MS Project or upgrade.