Handout: tips for the structure, examples and samples

The Handout for a lecture, at a GFS or even at the university is often treated stepmotherly and just cobbled together at the last moment. The handout is important for your audience, and also for you with quite little effort, if You follow some tips.

  • why you need a handout,
  • what has to be on the handout and
  • like a handout for the Example can look like with a patterns.

Summarized contains the handout on a double page all important information from your presentation, so that your audience can use your handout to find the Key terms (definitions, dates, names) and the central findings (research results, chains of reasoning, consequences) can look up.

What is a handout?

As already written in the introduction, the handout is mainly intended for provide added value for your audience.

A handout bundles the central points of your presentation overview in a document. This document can be used by your audience (and also by you)!) file and look at it again later if necessary.

Sounds like a full-on nerd to watch a handout again later, I know.

But just imagine, one of your classmates or fellow students has to write a paper some time after your presentation on a similar topic. If your handout is good, then he or she already has a first good source of information to get a rough overview. It has been like that for me a few times. At least at university. Here I was able to use handouts from my fellow students to explain first to get to know important terms, to follow some chains of argumentation and especially to get some good literature tips. You can save yourself a little work in research..

In addition, a handout can even useful for you as a presenter be: You may find it easier to keep the slides plain and free of text this way, if you have the certainty of handing out something written again to your audience at the end of the talk that is not your slides.

Furthermore I plead to start early with the handout and not to write it together only after the lecture.

In the best case you have already finished the handout, before You start with the presentation on the PC. You will see how this is possible in a moment..

  • Supplemented Your overall presentation consisting of the spoken word (lecture), the medium (presentation) and the written word (handout)
  • Relieved You: Not "everything" has to be on the slides!
  • Bundles the most important things from your presentation in one document (the term "Take-Aways" fits here exactly!)
  • Literature or. General sources set out

Handout structure: What needs to be on it?

Now that you know what you need to create a handout for, let’s get to the practical part: creating it.

First of all I will show you the things which are usually mandatory for a handout. These things should be on a good handout! A first example of this mandatory information is attached just below. You can see more examples in the handout sample section below.

Another point are the things which have to be written on a handout can beThe elements that will ultimately ensure that your handout fulfills the functions listed above.

Handout components: Infographic

This is how the whole thing will look like if you implement the advice given below. By the way, on the right you can see a slightly adapted version of the handout sample I have provided for you below.

Handout: Mandatory components

On the first page at the top usually comes the following information.
Top left on the first page offers itself:

  • the name of your University / School
  • if necessary. Your Study program or. Your class,
  • the tray or. the Seminar title,
  • the current semester,
  • the name of your Lecturer (teacher, lecturer),
  • and very important Your name!

Top right on the first page lends itself:

  • the Date of your lecture

If the info on the left becomes too much, there is nothing in my experience to prevent z.B. Put your name to the right over the date.

A Example from one of my handouts:

Handout header: Example Mani Pulite

At school, it is sometimes a very good performance if you write your name, the subject and the current date on the handout. The name of the school and the teacher is not always common.

Both the information and the date I would, by the way not write in the header of the document, otherwise they will also appear on the next pages. But this is not necessary for a short document like the handout. Just write the info normally at the beginning of the document.

Tip: Create a Table with two columns and one line. Write the details on the left and the date on the right and flush left. Then mark the table and remove the frame. This way, the mandatory information is always well arranged on the sheet and you don’t have to work with tab stops. (At the bottom of the pattern this is also included)

Also on the first page Title of your presentation is also the title of your handout: centered and highlighted, first page, under the information from just now.

The headline is not "Handout"!

In the Footer comes the Page number. Short tutorial on page number insertion: To insert the footer in Word (or OpenOffice resp. Liebre Office), double-click at the bottom of a page. Then select "Insert" from the ribbon and then "Page Number". Now the program automatically inserts the correct page number on each page.

At End of the handout come your sources resp. the Bibliography (Quick tip v.a. for books as source: google Scholar>> Search>> Click on "Quote">> Copy& Paste. Hint: enforce a citation style, z.B. APA)

Handout: Page layout

For the page layout there are often guidelines from your teacher. Ask for the required layout, if it is not already clear to you at the beginning of the semester. of the school year have been communicated. Even if it should be unnecessary to tell you this, but: Stick to existing guidelines!

If for some reason you didn’t get any feedback or infos, I know following common formalities for a handout:

font size between 11 and 12 depending on the font (Times New Roman 12 and Arial 11 as guidelines). Exception for font size: bibliography may i.d.R. also be written a little smaller (i.e. 9 or 10).

Stay with the font at Standard, so something like Times, Arial, Liberation Serif (Open Office), Calibri or Cambria (Word). Comic Sans does not work at all. Really not.

1 DIN A4 sheet, Whereby some liberties are available to you here.

A DIN A4 sheet usually means a Double page, i.e. the front and back of an A4 sheet of paper. This means that you write at least two pages Word document and then print it out on both sides of the page. Or you fill even four Word pages and then select "Multiple pages per sheet" in the print options and print two pages on one sheet and then front and back as well. Thus you could get four pages in Word printed on a page DIN A4. However, you must be generous with the font size here!

The size of the handout is not so different between school and university, but at university sometimes a larger handout is "allowed". I also only started doing this trick with the up to 4 DIN A4 pages with front and back printing at university.

My advice: For a handout in school, try to focus on two pages at most to limit. More does not always help.

Handout: Contents

The next step is to fulfill the above-mentioned functions of the handout in the best possible way, i.e. to bundle the central points of your presentation in an overview-like manner in a document.

Step one was about to Title of your presentation to be clearly highlighted. Sounds mega banal at first, but is nevertheless important. At a glance, you have to be able to see what this document and your talk are about!

The next point is Structure of your speech to enable the listener to understand, Your Red Thread to comprehend.

Now you can either first give the complete outline as a numbered list, or you can take your Bullet points as partial headings for your whole handout. The latter is my preferred method.

The following elements of your handout are now the core messages of your lecture, which you write either after the numbered outline or under the appropriate headings.

For me, this includes:

  • definitions, terms and dates resp. Year data ( hard facts )
  • Your reasoning in bullet points
  • Statistics, diagrams or functional equations of models in their entirety for comprehension

Especially the last point is also for you the already mentioned above Relief.

You can put on the handout the important statistics, graphs or charts in the original with complete legend and scaling map, which I do not recommend in the presentation on the slides in most cases.

On the slides, I rather advise restraint regarding the amount of data/tables/equations and to explain the meaning of the (few) numbers.

With the handout, on the other hand, the reader has the time to look at, for example

  • to look at a whole table,
  • a complete regression analysis with R-output
  • to capture a graph or a formula again

For me, the handout is often very close to my notes on the structure of the talk itself. That is, if I think about it, which things I want to tell in the lecture, what the important terms are and what the famous red thread of my lecture looks like, then this is exactly the performance also for a successful handout.

As soon as I "shape" this sketch for the basic structure of my presentation, I usually have my handout ready to go. Only when this outline is in place and the red thread can be seen, I start to create the presentation slides. If I now even first the sketch resp. the handout in a Word document, I can even use some text modules from it for the slides.

So you see from these tips on how to build the handout Handout basically a somewhat worded outline of your talk is.

As idea you can bookmark: Your Handout Is that Take-Away of your lecture, in the truest sense of the word!

Describing an anglicism with another anglicism. Class.

Handout sample: My examples

You now know what a good handout looks like in theory and what the important components of the handout are. Now I would like to show you some examples from my school and university career so far.

Not every one of my handouts from it is perfect, but none was rated badly by my teachers.

Especially interesting for you should be my sample example of the corruption case Mani Pulite from my bachelor thesis, which I have already told you about in the case study here.

Handout: GFS at school

The first example, however, is from a team work in my school days-GFS in history. The topic of the paper was Germany’s Polish campaign in World War II, resp. the german occupation policy. By the way, I have already referred to this paper in the tips for a successful entry.

Handout Example School Upper Level History

The sources are missing here on the handout, because at that time we used a extra page only with our sources had to hand in to the teacher.

Handout: Lecture at the university

Examples are from a handout of an English presentation about the Multiple Streams Approach (MSA), which was also created in teamwork, and a presentation about the Principal-Agent-Theory, which was also created in English.

Example MSA

Note: Only the first page of two pages can be seen.

Handout: tips for the structure, examples and samples

Example Agency Theory

Another example I can give you Presentation in English show in November 2017. The topic was a basic text on Agency Theory, or also known as Principal-Agent Theory.

I made the handout based on my handout template, so you can see that I’m setting a good example…

Handout example English Agency Theory Nic

Handout template

I have for you Handout sample where you can now enter your data in the header and then try to organize your topic according to the structure of the template.

The format is odt, so Open Office resp. Libre Office format. However, I think you should also open without further ado with Word should be able to. The content is not that complex.

I have written a few hints for you in the document again.

If you liked the pattern, feel free to leave a comment or share the post here on Facebook, Twitter or whatnot so others can create better handouts too.

I have created the pattern so that you can fill several pages: The page number adjusts. When printing, you must then make sure that you either print two pages on one sheet, or print both front and back on the sheet, in order to be able to print, if necessary, on both sides of the sheet. to be able to meet the requirements of only one DIN A4 sheet.

Good luck with the creation!

Handout simply from Powerpoint?

Yes, it is also possible by the way, directly to create a kind of handout from Powerpoint, but I do not recommend this to you. I also made this mistake for a while, especially at school, and even out of laziness at university, when a "proper" handout was not mandatory in a seminar.

How it works is that you select "Handout" in the print selection in Powerpoint and thus determine how many of your presentation slides are printed on one DIN A4 page. By this selection you can print a presentation of for example 24 slides on 4 DIN A4 pages with 6 slides each and output these 4 pages after your presentation.

Despite the tempting simplicity I strongly advise against it, just print out these few sheets with several powerpoint slides.

For one thing, this is simply not what is expected from a correct handout. On the other hand, I advise you to use sparse slides anyway, so that even a collection of your slides when browsing through them without your words no longer make the same sense as with your explanations.

See that Handout rather than real Supplement to your total lecture. So one Part of your overall performance from lecture (spoken word), presentation (slides) and just handout (written word, take-away).

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