"Who writes the Minutes?" A tiresome question – but pressing does not count. The Take minutes also belongs in the Creative meeting to the absolute Must. Because it holds Results, Ideas and to-do’s firmly. And also informs others succinctly about what has been decided. As you can see from Minutes A quick and effectiveMedium The creative tip will tell you how to make.
"Who writes this protocol?" A tiresome question – but pressing does not count. The taking minutes also belong in the Creative meeting to the absolute Must. Because it keeps Results, Ideas and to-do’s firmly. And also informs others succinctly about what has been decided. How to write out Protocols a quick and effectivemedium make, the creative tip reveals to you.
Writing really good minutes
- You develop innovative Products, the inspire.
- You increase your brain power.
- You edit difficult projects faster.
- You design Actions, the more Sell.
A protocol summarizes results
You know from practice: protocols are often anything but helpful. They are overloaded with information and all too often claim to reflect the course of the discussion as accurately as possible. Sometimes they drift linguistically into the realm of adventure novels, sometimes they are reminiscent of complicated scientific treatises.
Actually, however, minutes should summarize results and decisions of the meeting. And keep to the essentials.
To make your next minutes a success, learn two simple techniques today:
- Mind-mapping: a different approach to logging.
- The result protocol: 3 very concrete tips.
The basic principle – this is how it works
When taking minutes with mind-mapping, you divide the main topic of the meeting into smaller subtopics. Another option if there are multiple meeting topics: You organize your mind map according to the topic points and write down everything that was said about the topics during the meeting.
Imagine your mind map as a tree. Your main topic is in the middle of a large sheet of paper. This is the trunk. Each additional subtopic is now considered a "branch" attached. Record everything you and your team can think of about this. However, use only catchwords, no whole sentences.
your mind-map branches further and further. In the top view it finally looks like a view of a tree from above.
The advantage of mind-mapping is that you work in keywords and do not get lost in details. This way you have all topics and appointments recorded at a glance. And if during the meeting between topics is jumped: no problem. Each branch of your map can be extended and supplemented as desired.
An example from our own company shows how a protocol can look like in the form of a mind map. The meeting was about a new product, which you can get from now on at Textakademie: Power Training Text. It is a knowledge subscription that provides you with new input in terms of text on a monthly basis. In addition, there is access to a valuable archive full of copywriting tips and useful links – easily available in the Starter Subscription for 19.90 € per month. Here you can see the mind map, which clearly summarizes all the points that have been discussed.
Important: Mind mapping needs some practice. In the beginning, the maps will seem confusing and perhaps even confounded. Just use it a few times and your eye will get used to this way of working.
The mind-mapping protocol is particularly suitable when collecting ideas. Please note, however, that it provides too little information for people who did not attend the meeting. An outsider might not be able to recognize the entire context. Therefore, in the second part you will get to know another technique: the result protocol.
Variant 2: The results protocol – for classic protocoling
Tip 1: Target group – for whom are you writing these minutes??
Before you even start writing, do one thing in advance: Make it clear whether your minutes are intended only for the participants present at the meeting. Or whether you want outsiders to read and understand it as well. In the case of minutes for participants only, key points are often sufficient. Here the minutes serve mainly as an aid to memory. Background and explanations about previous meetings are unimportant.
If the minutes will also be read by other departments: Write a short introduction or. Project description – 3 to 4 sentences are sufficient. "No novels." is the motto. You should emphasize the results – for example, by using bullet points, bold print, etc.
Tip 2: What your protocol must contain in any case
– Title and type of meeting (e.g. B. Conference, weekly meeting, …)
– Beginning and end of the meeting
– Present and invited, but absent people
– Leader of the meeting
– Topic or reason for the meeting
– Results (voting results for resolutions, etc.).)
– Dates for follow-up meetings
– Signature of the minute taker and signature of the meeting leader
Tip 3: During the meeting – this makes it easier to take notes
Listen attentively to the participants from the first minute and do not spare paper when taking notes. Feel free to use a separate sheet for each topic. This makes it easier to find units of meaning and bullet points and to add something in case people jump between topics and ideas during the meeting. But be careful: number the sheets, so that you don’t end up with a big mess.
Please note: In general, do not write in complete sentences. Key points and catchwords are sufficient for a results protocol. For more detailed minutes it is advisable to have a dictation machine running. Also use abbreviations. This is much faster. But: Work neatly, after all, you should still know later what is hidden behind your abbreviations. It is best to write down the final version of the protocol on the same day. This way, what has been said is still fresh in your mind and it is easier for you to distinguish between important and unimportant things.
For comparison, we have also recorded the meeting on power training as a result protocol here. What is immediately noticeable: The written results protocol is less structured. Here are z.B. Topic items that affect the home page, not summarized. There are no overall topics and the list goes into less depth. While mind mapping allows you to quickly formulate headwords and thus immediately obtain a structure, the results protocol arranges what was discussed in an unsorted way.
The next time you prepare a protocol, consider whether a mind-mapping is not also useful. The absolute plus point: you get a quick and clear summary and work brain-friendly. This will give you even more ideas for each topic. However, if you also need to take minutes for outsiders or the board of directors, you are better off with a classic results protocol.
A word in closing ..
To find out how you can increase your creative output in the next meeting, read the 100-Ideas Seminar Creativity Techniques I and II. Here I show you how to critically examine existing concepts and processes in your company. And what else you can achieve with the mind mapping technique. Clear goal here: to trim your projects and products for success.
Your 6 methods from the seminar Creativity Techniques
To the daily challenges count: "being creative on demand", "developing new ideas even under time pressure" and "leaving old ruts". Because: The call for innovation and new ideas is loud. But in everyday life, where hectic and pressure of expectations prevail, our brain targeted Prompts, in order to give creativity a boost Jumps to help. In the seminar Creativity techniques this is possible.