PDF is the most common format to exchange documents. However, the PDF format, which is good in itself, can be very frustrating when changes need to be made to text or images. Editing PDFs often requires special software. But this is where Microsoft Word can come in handy. A good way to edit PDFs is to convert a PDF to a Word document, make the necessary changes, and then convert the document back to a PDF.
What is the easiest way to convert PDFs into a Word document on a Mac?? Copy and paste would be a good idea, but it’s very time-consuming and annoying. Almost always, the formatting of the original is lost in whole or in part in the target document and must be laboriously restored with a lot of hard work. And that only to make a PDF out of this annoying work again later on.
The point is: you need to know how to convert PDFs to Word files on Mac- whether you need to sign your rental contract or correct a file from your work colleague. So why not invest a few minutes of your time learning how to convert a PDF into a Word file, which you can then work with much easier.
How to convert PDFs to Word files on Mac
So how do you convert a PDF to a Word file quickly and easily? There are a few ways to convert PDFs to Word files so you can make a few simple changes. For example, you can use Google Drive or Adobe Acrobat Pro to convert PDFs to Word files. You could also extract the text of a PDF using a Mac on-board tool called Automator. However, it is much better to know a few special apps that will do all the work for you. Let’s just take a look at all of them.
Here’s how to convert PDFs to Word files with Google Docs
Google Docs is the most popular browser-based word processor. You probably also already save a few PDFs in the associated storage service Google Drive, which also allows you to convert PDFs into Word files. without having to download the PDF file to your computer first. However, you should note that Google Drive likes to remove images during conversion if the source document contains a lot of images.
Here are instructions on how to set up Google Drive to read PDFs and then convert them to Word documents for you:
- In Google Drive, click on the gear in the upper right corner and select "Settings" From.
- Activate in the tab "General the "Convert Files" button, the accompanying explanation text already describes it more precisely: "Convert uploaded files to Google Docs format".
- In Google Drive, find the PDF you want and right-click on it.
- Select "Open with and select "Google Docs from.
- Once a new Google Doc window opens, all you need to do is click "Download" in the top menu bar of Google Docs click and "Microsoft Word select.
Google Drive works very well with simple PDF text documents that you want to edit in Word. However, if your PDF file is very image-heavy, you need a more comprehensive tool to convert PDFs to Word files on your Mac.
How to convert PDFs to Word files with Adobe Acrobat
Adobe Acrobat Pro is a complete solution for creating and editing PDFs. The advantage is that all your fonts and layout functions like bullets and tables remain intact. You can also convert PDF documents to Word files on the go with the mobile version of Acrobat.
How to convert PDFs to Word files using Adobe Acrobat Pro:
- Open the PDF file.
- Select the tool for exporting a PDF in the right sidebar.
- Select Microsoft Word as export format, then Word document.
- Click on Export.
- Assign a name and save your Word file to the desired location.
If the PDF file contains scanned text, Acrobat will automatically recognize it.
How to convert PDFs to Word files with Automator
Automator is a utility on the Mac that is part of macOS. In general, Automator helps with smaller tasks such as renaming or moving many files at once. For our purposes, Automator is useful for extracting text from PDFs without converting to Microsoft Word. You can then edit this text in any editor, for example Ulysses.
This is how you extract text with Automator:
- Open Automator from the Applications folder.
- Choose "Workflow and click Enter.
- Click on "Files&" in the left column folder".
- In the second column select "Ask for Finder objects" and drag it to the right pane where "Actions or move files here to create your workflow." stand.
- Select "PDFs" in the left column and select the Extract PDF Text action in the column to the right.
- Drag and drop "Extract PDF Text on the right side under the action "Ask for Finder Objects
- Instead of "Plain Text" select the "Formatted Text (RTF)" option off to preserve the formatting.
- Choose where you want Automator to put the files with the extracted text.
- Save the workflow as a program and open the new Automator program. Select the PDF from which you want to extract the text.
Open the RTF file in a word processor such as Ulysses. This is an app that focuses on actual writing. Ulysses provides you with a distraction-free, very clean user interface and allows you to structure and format your text in its own Markdown editor. Very handy are also the possibilities to create and maintain notes, sketches and manuscripts in Ulysses’ own library. Once you’re done editing, you can export your work into a well-designed eBook or PDF file.
Ulysses is also a good solution for converting Word to PDF, as it can open Word files and export virtually anything to PDF.
Automator works very well with text documents, but is not suitable if, for example, you want to extract individual words from images embedded in PDFs. What is the best way to do this?
How to extract text from images with Prizmo
If you want to extract text from images, you definitely need the Prizmo app.
Prizmo is an app that should be almost a Mac staple. It uses Optical Character Recognition (OCR) technology to create searchable PDF documents. It also allows you to correct minor errors or formatting problems in scanned files, similar to a word processor. Prizmo is virtually your best friend once you want to work with text that comes from printed newspapers, business cards and even receipts.
How to edit PDFs without first converting them to Word
Alternatively, if converting PDFs to Word files is too much work for you, you can edit PDFs directly- with PDFpen.
PDFpen is a feature-rich editor that lets you add images, text and even signatures directly to your PDF files. You can also delete and edit existing content, move or resize graphics, and even copy and paste content from other sources& Integrate it into your PDF without losing the formatting.
Use PDFpen when you need to edit or annotate PDF files. You can easily highlight and underline text, or make corrections as well. With a simple drag& Drop function lets you add new pages, rearrange existing pages or combine multiple PDFs into just one file. So if you need to edit PDF files on a regular basis, PDFpen is a must-have.
Now you know how to convert PDFs to Word files, how to extract text from PDFs, and how to even edit your PDF files directly. Take control of your important documents and edit them directly if you need to, without converting them first.
Another good news is that all three apps mentioned, Ulysses, Prizmo and PDFpen are free to use as part of a setapp trial period of seven days. The software catalog includes more than 160 other Mac apps to make your Mac workday as productive as possible. Try it for yourself today!